Whistleblowing

Whistleblower protection has to work.

No dedicated reporting channel. Unclear processes. And software that makes things harder, not easier. The challenges around whistleblower protection are real – and widely recognised.

On top of that, the topic ties up internal resources that most organisations simply don't have. And mishandling a report can quickly become a liability issue.

A whistleblower system that actually works needs to be legally sound, easy to use, and cleanly embedded in your organisation. That is exactly our approach: we combine intuitive software with clearly defined processes around your internal reporting office. Software and organisation work hand in hand, as a complete solution from a single source.

As an official Formalize partner, we offer a proven, user-friendly software solution. Already using something else? No problem, we can still take on the following:

  • Design and ongoing support of your internal reporting office

  • Definition and documentation of reporting and case-handling processes

  • Creation of required policies and staff communications

  • Training of all involved staff

We bring together extensive experience in data protection and compliance consulting with a sharp eye for processes that work in practice, not just on paper. And through our network of partner law firms, we cover all relevant areas of law.

The result: whistleblower protection that is legally secure, easy to use, and organisationally clear – without adding to your workload.

All the key questions in one place

Can the operation of the internal reporting office be outsourced?

Yes. Both the operation of the reporting office and the processing of tips can be outsourced. This increases neutrality, relieves internal resources, and reduces liability risks.

Can the operation of the internal reporting office be outsourced?

Yes. Both the operation of the reporting office and the processing of tips can be outsourced. This increases neutrality, relieves internal resources, and reduces liability risks.

How is data protection ensured in whistleblowing?

Data protection is ensured through access restrictions, secure communication channels, and clear deletion concepts. The software used must be GDPR compliant.

How is data protection ensured in whistleblowing?

Data protection is ensured through access restrictions, secure communication channels, and clear deletion concepts. The software used must be GDPR compliant.

Who is allowed to process reports from the whistleblowing system?

Notes may only be processed by trained and independent individuals. Alternatively, processing can be legally outsourced to external service providers.

Who is allowed to process reports from the whistleblowing system?

Notes may only be processed by trained and independent individuals. Alternatively, processing can be legally outsourced to external service providers.

Is an email address sufficient as a whistleblower system?

Generally no. A whistleblower system must ensure confidentiality, documentation, deadlines, and data protection. Specialized whistleblowing software meets these requirements significantly better.

Is an email address sufficient as a whistleblower system?

Generally no. A whistleblower system must ensure confidentiality, documentation, deadlines, and data protection. Specialized whistleblowing software meets these requirements significantly better.

How many employees are required for a whistleblowing system to be mandatory?

Companies with typically 50 or more employees are required to establish an internal reporting office. Smaller companies may voluntarily implement a whistleblowing system.

How many employees are required for a whistleblowing system to be mandatory?

Companies with typically 50 or more employees are required to establish an internal reporting office. Smaller companies may voluntarily implement a whistleblowing system.

What is a whistleblowing system?

A whistleblowing system allows employees and third parties to report violations or grievances confidentially. In Germany, such a system is mandatory for many companies under the Whistleblower Protection Act.

What is a whistleblowing system?

A whistleblowing system allows employees and third parties to report violations or grievances confidentially. In Germany, such a system is mandatory for many companies under the Whistleblower Protection Act.

We know your world – because it's all we do.

We help businesses navigate data protection, IT security, and AI compliance – with solutions built around your organisation, not off the shelf. Got a specific question, or just want to see if we're a good fit?

NOTOS Xperts

Heidelberger Straße 6
D-64283 Darmstadt

+49 6151 520 10 0
info@notos-xperts.de

We are always here for you. Our core working hours are: Monday to Friday 08:00–18:00 – and any other time via email.

English

We know your world – because it's all we do.

We help businesses navigate data protection, IT security, and AI compliance – with solutions built around your organisation, not off the shelf. Got a specific question, or just want to see if we're a good fit?

NOTOS Xperts

Heidelberger Straße 6
D-64283 Darmstadt

+49 6151 520 10 0
info@notos-xperts.de

We are always here for you. Our core working hours are: Monday to Friday 08:00–18:00 – and any other time via email.

English

We know your world – because it's all we do.

We help businesses navigate data protection, IT security, and AI compliance – with solutions built around your organisation, not off the shelf. Got a specific question, or just want to see if we're a good fit?

NOTOS Xperts

Heidelberger Straße 6
D-64283 Darmstadt

+49 6151 520 10 0
info@notos-xperts.de

We are always here for you. Our core working hours are: Monday to Friday 08:00–18:00 – and any other time via email.

English